Letter from the President
 
April 14, 2017
The Providence Club HOA President’s Letter

The April HOA board meeting was held on April 12, 2017. Many important issues were discussed and presented at the HOA meeting. The Walton County Sheriff’s Office is overseeing the pool house fire investigation. They are speaking to residents who may have information.

We have met with our insurance company and their adjustors. We have been informed that the restoration will begin immediately. A restoration company will begin the clean-up and the removal of fire-related damage and soot damage that has occurred. We are hoping that this will be done within a week and they will be in touch to let us know when the actual repairs will begin.

They also authorized us to have the pool cleaned and to solicit bids to replace and repair the surrounding landscape. We are optimistic that we will be able to open the pool within a reasonable time. We will keep you updated on the progress via email blasts and our website. The tennis courts can be used in daylight hours only as we do not have power at this time, so please refrain from playing tennis after dark.

In attendance at our meeting was Roy Stein, lead attorney from Lazega & Johanson Law Firm, our homeowners’ legal representatives. They will be attending one of our meetings on an annual basis.

The main topic discussed was the amendment to our bylaws to institute a staggered board to help with a smooth transition of the board of directors. We ask all to please vote on this resolution as we feel it is a very important issue. You can vote on our website and board members will be visiting residents to aid in this ballot.

It was also brought to our attention that we should have a new reserve study to give us an up-to-date appraisal of all HOA assets. This is a good policy so that yearly budgets can be determined as to when such assets should be replaced or repaired.

A report was given as to some landscaping issues. One issue was the replacement of new flowers at our entrances. We were informed that due to inclement weather, they have asked to postpone planting until this coming week when the weather forecast is more positive. Pine straw was distributed this week and the neighborhood looks well-manicured.

We also want to give a shout-out to Pruitt Landscaping Company for preparing the Walking Park for our annual Easter Egg Hunt. I am sure attendees noticed how well the job was done. They also assured us that they will keep up on their normal weekly landscaping. A new street light has been installed at the parking lot and entrance to the park to aid with security and safety.

The Easter Egg Hunt was held on Sunday April 9th and it was extremely successful and you can view some photos on our website on the Photo Album bar. A special thanks to Pat and her social group volunteers.

We also agreed that we would ask residents to help form some new social committees and activities for the community. Some examples may be more summer movie nights for children, card clubs, etc. We will send out an email blast shortly with a signup sheet. Comments and suggestions are welcome via email to our website or to board members.

We have noticed an increase in homeowner violations again, mostly trash cans, trailers, overnight street parking, and homeowner landscaping issues which we believe will be corrected with the improved weather conditions.

As we now approach the summer season, we ask all residents and their children with golf carts to be very mindful of street traffic. Summer activities and increased golfing participation adds to additional auto traffic.

We also would like to welcome our new neighbors:
  • David and Debbie Wolff 1150 Overlook Lane
  • Suzanne & Robert Thompson 8541 Parkview Court
  • Heather Dudley 221 Providence Club Drive
  • Bobby and Wanda Kirkpatrick 731 Fieldstone Way

Click here to view the the PowerPoint presentation from our annual meeting.

Again, updates concerning the pool issues will be updated promptly and comments and suggestions to the board are always welcomed.

Let’s continue to keep the Providence Club safe and beautiful

Nick Santopietro
HOA President


 


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